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Resources by Wave Canada Border Region
This section contains information for licensees in the U.S.-Canada Border Regions.
Wave 1 - Wave 4, Non-Border Regions


Canada Border Region


Mexico Border Region


Puerto Rico & U.S. Virgin Islands


In This Section

News and Highlights
Overview
Planning and Negotiation Reconfiguration Implementation
1. The TA's Implementation Plan and Timetable 1. Implementation Planning & IPS
2. Frequency Proposal Reports (FPR) and Frequency Planning 2. File FCC Applications to Add New Frequencies
3. Elections 3. Request Sprint to Clear Frequencies
4. Stage 1 (B/ILT and SMR) Licensees 4. Complete Pre-Reconfiguration Prep Work
5. Stage 2 (Public Safety) Licensees 5. Reconfigure Infrastructure and Mobile Units
6. Request for Planning Funding (RFPF) 6. Complete System Cutover
7. Planning 7. Complete Acceptance Testing
8. Subscriber Equipment Deployment (SED) 8. Complete Surrender Applications and Filings
9. Frequency Reconfiguration Agreements (FRA) 9. Complete True-Up with Sprint
10. TA Presentations to Licensees 10. Certify Completion
11. Change Notice Process 11. Maintain Records & Documentation
12. Review Payment Process & Funding Guidelines
13. Waiver Requests


News & Highlights

Updated Waiver Request Guidance - In a January 16, 2015 Order (DA 15-62), the FCC's Public Safety and Homeland Security Bureau (PSHSB) addressed Canadian Border Region licensees' supplemental requests for waiver of the rebanding completion deadline. Additional information is available in the Waiver Requests section below.

Spectrum-Sharing Agreement with Canada - On August 1, 2011, the FCC issued a News Release announcing that it reached an arrangement with Industry Canada for sharing spectrum in the 800 MHz band. The FCC stated that the technical sharing principles "will pave the way for completion of 800 MHz rebanding" for Canadian Border Region licensees. The agreement is available here.

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Overview

Public safety radio systems - those used by police, firefighters, emergency medical technicians, and other systems operating on the 800 MHz Band - have been experiencing increasing levels of interference and "dead zones" as a result of commercial wireless carriers operating in the same or adjacent spectrum bands. Reconfiguration is designed to alleviate this interference by spectrally separating the two types of systems.

The 800 MHz reconfiguration program is part of the FCC's plan to promote safety and protect the lives of first responders and other emergency personnel by addressing the harmful interference to public safety communication systems operating in the 800 MHz Band.

The 800 MHz Transition Administrator, LLC (TA) serves as the Transition Administrator for the reconfiguration of the 800 MHz Band mandated by the FCC.

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U.S. Regional Prioritization Plan (RPP) Map > Enlarge
U.S.-Canada Border Region (CBR) Map > Enlarge


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Planning and Negotiation Phase


TA's Implementation Plan and Timetable

The TA's Implementation Plan and Timetable for U.S.-Canada Border Regions (10.01.08) ("CBR Implementation Plan") sets forth the timing and sequence for reconfiguration planning, negotiations, and implementation for Canadian border region licensees. It incorporates the guidance, band plans, and reconfiguration sequencing the FCC set forth in the Second R&O 05.09.08 (DA 08-1094), and takes into account both variations in border region band plans and the specific steps required in each border region to implement the relocation of licensees.

The CBR Implementation Plan establishes two stages for the reconfiguration of Canadian border licensees, based upon the type of licensee, rather than the frequencies a licensee will be reconfiguring. Stage 1 includes non-public safety licensees, such as Business, Industrial and Land Transportation (B/ILT) and Specialized Mobile Radio (SMR) licensees. Stage 2 is comprised of both NPSPAC and non-NPSPAC public safety licensees.

The following table shows the key dates for reconfiguration of licensees in the Canadian border regions that were set forth in the CBR Implementation Plan.

WAVE 4 - Canadian Border Region Key Dates
Licensee Stage/Planning Funding Requested RFPF Latest Submission Date PFA Planning Start Date/TA Designated Date Cost Estimate Due Date
Licensees with < 5,000 Units
Cost Estimate Due Dates
Licensees with 5,001-10,000 Unit
Cost Estimate Due Date
Licensees with > 10,000 Units
Stage 1 or Stage 2 Licensees Requesting Planning Funding

October 14, 2008

The later of TA approval of the PFA, or licensee receipt of FPR(s)

90 Days from the planning start date

100 Days from the planning start date

110 Days from the planning start date

Stage 1 Licensees Without PFAs

N/A

October 14, 2008

January 12, 2009

January 22, 2009

February 1, 2009

Stage 2 Licensees Without PFAs

N/A

January 15, 2009

April 15, 2009

April 27, 2009

May 5, 2009



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Frequency Proposal Reports (FPR) and Frequency Planning

A Frequency Proposal Report (FPR) is a report provided by the TA that identifies a licensee's frequencies designated for reconfiguration and provides the proposed replacement frequencies and other information to assist licensees in the reconfiguration process. If you have questions regarding your FPRs, please contact the TA via email to CanadaQuestions@800TA.org.

Stage 1 (B/ILT and SMR) Licensees: The TA provided Canadian border region Stage 1 licensees with FPRs in October 2008. For additional information on the FPRs for Stage 1 licensees please review the FPR Fact Sheet: Canadian Border Region B/ILT/SMR Call Signs.

Stage 2 (Public Safety) Licensees: To identify the most appropriate replacement frequencies for Canadian border region Stage 2 licensees, the TA coordinated information gathering and planning with the 800 MHz NPSPAC Regional Planning Committees (RPCs), public safety licensees, and Sprint Nextel. The TA has mailed FPRs to all Stage 2 licensees. Information about the FPRs for Stage 2 licensees is available in the FPR Fact Sheet: Public Safety Call Signs in the Canadian Border Regions.

If a licensee obtains a new Special Temporary Authorization (STA) for new facilities that will be included in its reconfiguration and for which it has not received replacement frequencies, it should contact the TA via email to CanadaQuestions@800TA.org. The TA will send the licensee an FPR with proposed replacement frequencies for the frequencies covered by the STA.

Application Freeze: The filing freeze on new non-rebanding-related 800 MHz applications that the FCC previously imposed along the U.S.-Canada border is no longer in effect. The FCC lifted the freeze in NPSPAC Region 30: Eastern Upstate New York and Region 36: Western Pennsylvania as of April 12, 2013 and in NPSPAC Region 21: Michigan, NPSPAC Region 33: Ohio, and NPSPAC Region 55: Western Upstate New York as of April 18, 2014. The freeze in NPSPAC Region 43: Washington ended as of April 18, 2016.

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Elections

Public safety licensees that are located on Expansion Band frequencies (815-816/860-861 MHz) in Canadian Border Regions 7A and 8 or that are adjacent to the border area, but are undergoing reconfiguration as part of the Canadian border reconfiguration, may elect to remain on their Expansion Band frequencies. There is no Expansion Band in Canadian Border Regions 1-6. Eligible licensees are encouraged to submit an Expansion Band Election as soon as they make a determination. To make this election, licensees should complete and submit an Expansion Band Election Form PDF or Word. For additional guidance, licensees may also view the Expansion Band Fact Sheet, or contact the TA via email elections@800TA.org.

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Stage 1 (B/ILT and SMR) Licensees

Stage 1 includes non-public safety licensees, such as B/ILT and SMR licensees, and a number of ESMR Band SMR licensees that were never cleared following the Upper 200 auctions. Stage 1 licensees that submitted an RFPF and are negotiating or have executed a PFA should review the "Planning" section below.

The Implementation Plan and Timetable for U.S.-Canada Border Regions (10.01.08) designated October 14, 2008 as the official planning start date for Stage 1 licensees that will not enter into a PFA. Such licensees were required to commence their planning activities and submit a Cost Estimate for their reconfiguration to Sprint Nextel by one of the following deadlines, depending on the size of their system:
  • For licensees with up to 5,000 subscriber units - by January 12, 2009;
  • For licensees that have between 5,001 and 10,000 subscriber units - by January 22, 2009; or
  • For licensees with more than 10,000 subscriber units - by February 1, 2009
If you require additional time to submit a Cost Estimate, you may request an extension from the PSHSB. You must provide the reasons why additional time is necessary and demonstrate that you have exercised diligence and made progress in the time already allotted. You may submit your extension request either as a motion or in a letter and it may be signed by the licensee or its counsel. You should file extension requests via email with the PSHSB and copy TA Mediation at the email addresses provided.

After completion of planning activities and the submission of a complete Cost Estimate to Sprint Nextel, licensee will negotiate an FRA with Sprint Nextel. Additional information on FRA Negotiations is available below.

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Stage 2 (Public Safety) Licensees

Stage 2 includes NPSPAC and non-NPSPAC public safety licensees. Licensees that submitted an RFPF and are negotiating or have executed a PFA should review the "Planning" section below.

For licensees that did not submit an RFPF, the date designated for the commencement of planning in the TA's Implementation Plan and Timetable for U.S.-Canada Border Regions (10.01.08) was January 15, 2009. Licensees without a PFA were required to submit a Cost Estimate to Sprint Nextel for their reconfiguration by one of the following deadlines, depending on the size of their system:
  • For licensees with up to 5,000 subscriber units - by April 15, 2009;
  • For licensees that have between 5,001 and 10,000 subscriber units - by April 27, 2009; or
  • For licensees with more than 10,000 subscriber units - by May 5, 2009
If a licensee did not receive its proposed replacement frequencies by January 15, 2009, its Cost Estimate should be submitted to Sprint Nextel the later of (i) 90, 100, or 110 days from the date of receipt of those frequencies, depending on the number of subscriber units in the system, or (ii) the TA approval date of the licensee's PFA.

If you require additional time to submit a Cost Estimate, you may request an extension from the PSHSB. You must provide the reasons why additional time is necessary and demonstrate that you have exercised diligence and made progress in the time already allotted. You may submit your extension request either as a motion or in a letter and it may be signed by the licensee or its counsel. You should file extension requests via email with the PSHSB and copy TA Mediation at the email addresses provided.

After completion of planning activities and the submission of a complete Cost Estimate to Sprint Nextel, licensee will negotiate an FRA with Sprint Nextel. Additional information on FRA Negotiations is available below.

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Request for Planning Funding (RFPF)

As specified in the FCC's Second R&O 05.09.08 (DA 08-1094), Canadian border licensees that intend to negotiate a Planning Funding Agreement (PFA) with Sprint Nextel should have submitted a Request for Planning Funding (RFPF) by October 14, 2008. Licensees that sought to submit an RFPF after October 14, 2008 had to request an extension of this deadline from the FCC.

Visit the Resources by Category: Processes section of the TA's website for more information, and to view the RFPF Form and Instructions.

After you submit an RFPF, you and Sprint Nextel will negotiate a Planning Funding Agreement (PFA). If you and Sprint Nextel have not reached an agreement on a PFA by October 14, 2008, you will have an additional 30 days to continue PFA negotiations under the monitoring of a TA mediator. If, at the end of the 30 day period, there is no agreement on a PFA, you and Sprint Nextel will participate in active mediation for 20 days. If you do not reach agreement during the mediation period, the TA will refer any remaining disputed issues to the PSHSB within 10 days of the close of the mediation period. Additional information about the mediation process can be found in the TA's Alternative Dispute Resolution (ADR) Plan and ADR Fact Sheet:

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Planning

After the TA approves your Planning Funding Agreement, you will have up to 90 to 110 days, depending on the number of subscriber units in your system (see below), to complete your planning activities and submit a Cost Estimate for the reconfiguration of your system to Sprint Nextel. You may submit your Cost Estimate to Sprint Nextel as soon as it is prepared.
  • If you have up to 5,000 subscriber units, the period to complete planning and submit a Cost Estimate is 90 days;
  • If you have 5,001-10,000 units, the period is 100 days; and
  • If you have more than 10,000 units, the period is 110 days
However, if you did not receive replacement frequencies at the time of the TA's approval of your PFA, the calculation of the planning period will run from the day you receive your new frequency assignments.

Extension Requests: If you require additional time to complete planning, you may request an extension from the PSHSB. You must provide the reasons why more time is necessary and demonstrate that you have exercised diligence and made progress in the time already allotted. You may submit your extension request either as a motion or in a letter. The submission may be signed either by the licensee or by its counsel. You should file extension requests via email with the PSHSB and copy TA Mediation at the email addresses provided.

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Subscriber Equipment Deployment (SED)

If you have completed your inventory, you may want to consider participating in the Subscriber Equipment Deployment (SED) program, which allows you to begin reconfiguration of subscriber units, including obtaining replacement equipment, software upgrade kits, and installation services, before you negotiate a complete FRA. Please review the Subscriber Equipment Deployment (SED) Request Form and instructions:


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Frequency Reconfiguration Agreement (FRA)

After completing your planning activities and submitting a complete Cost Estimate to Sprint Nextel, you will have 30 days to negotiate a Frequency Reconfiguration Agreement (FRA) with Sprint Nextel under the monitoring of a TA mediator. If you are unable to negotiate an FRA within 30 days, you and Sprint Nextel will participate in active mediation for 20 days. If you do not reach agreement during the mediation period, the TA will refer any remaining disputed issues to the PSHSB within 10 days of the close of the mediation period.


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TA Presentations to Licensees

The TA made the following presentations in meetings with licensees in Michigan (Region 21), Ohio (Region 33), and New York (Region 55 - Western NY; Region 30 - Eastern NY) to discuss frequency reconfiguration and questionnaires for public safety licensees:
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Change Notice Process

As your planning and reconfiguration activities proceed in accordance with the work described in your PFA or FRA, there may be a need for changes to the scope of such work. These changes may occur at any point in the planning and reconfiguration process between the time that you execute your TA-approved PFA or FRA with Sprint Nextel and the time that you reconcile your costs with Sprint Nextel prior to the contract closing. Whenever a change to your PFA or FRA scope of work is required, you will need to submit a Change Notice in accordance with the applicable “Changes” provisions of your PFA or FRA. Change Notices are to be submitted concurrently to Sprint Nextel and the TA. Documents include: You may also view Change Notice FAQs in the Frequently Asked Questions section of the website.


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Review Payment Process & Funding Guidelines

Upon TA approval of your FRA (or PFA), Sprint Nextel will initiate payment in accordance with the contractually agreed terms. When a licensee was paid based on a Cost Estimate, a financial true-up of payments is necessary at conclusion of your system reconfiguration. You are required to maintain documentation of the costs incurred to reconfigure your system. Sprint Nextel is only required to make payments for reasonable and prudent expenses directly related to the retuning of an 800 MHz system. You will be required to submit documentation to Sprint Nextel no later than the closing of your reconfiguration.

Licensees may also wish to review the policy and reimbursement guidelines (listed under RFPF Documents) regarding planning funding and PFAs.


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Waiver Requests

In This Section
Latest News
FCC Action on Waiver Requests
Request for Waiver Guidance for Licensees
Notice of Completion
Recommended Content and Templates for Requests for Waiver
Filing Procedures
Criteria for Requests for Waiver
Confidentiality


Latest News
On January 16, 2015, the PSHSB released an Order (DA 15-62) addressing the supplemental requests for waiver of the rebanding completion deadline that were filed by Canadian Border Region licensees since August 9, 2012. The PSHSB addressed licensees’ requests for waiver as follows:
  • The PSHSB granted waivers until the waiver dates requested by licensees that proposed to complete their reconfiguration on or before March 31, 2015.
  • For licensees that sought extensions beyond March 31, 2015, the PSHSB granted partial waivers until March 31, 2015 for licensees to either complete reconfiguration or file a supplemental request for waiver at that time.
  • For licensees that did not file a request for waiver or that filed a request for waiver in which the requested extension date has passed, the PSHSB directed such licensees to provide the TA with documentation showing they have completed reconfiguration or to file a supplemental request for waiver by February 18, 2015.

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FCC Action on Waiver Requests
Pursuant to the PSHSB’s Second R&O (DA 08-1094), the rebanding completion deadline for Canadian Border Region licensees was April 14, 2011. Canadian Border Region licensees that did not complete the physical reconfiguration of their system by April 14, 2011 were required to request a waiver of the deadline from the PSHSB.

On April 8, 2011, the PSHSB released a Public Notice (DA 11-644) establishing procedures and providing guidance for Canadian Border Region licensees to submit requests for waiver of the April 14, 2011 deadline. Licensees were required to file requests for waiver by May 31, 2011.

In a December 5, 2011 Order (DA 11-1965), the PSHSB addressed Canadian Border Region licensees’ requests for waiver. The PSHSB granted waivers, in whole or in part, to licensees with executed FRAs. The PSHSB held in abeyance the waiver requests of licensees without executed FRAs and directed such licensees to take further action. A list of licensees and the disposition of their waiver requests is available in the appendices to the Order.

In an August 9, 2012 Order (DA 12-1305), the PSHSB addressed the supplemental waiver requests that were filed by Canadian Border Region licensees since December 5, 2011. The PSHSB granted waivers, in whole or in part, to licensees with executed FRAs, granting a specific waiver date to each licensee, with April 15, 2013 as the latest waiver date granted. The PSHSB directed licensees without executed FRAs to execute their FRA or submit their cost estimate within a designated time frame or file a report with the TA or the PSHSB. A list of licensees and the disposition of their supplemental waiver requests is available in the appendices to the Order.

In a January 16, 2015 Order (DA 15-62), the PSHSB addressed the supplemental requests for waiver that were filed by licensees since August 9, 2012. The PSHSB granted waivers, in whole or in part, to licensees, granting a specific waiver date to each licensee, with March 31, 2015 as the latest waiver date granted. A list of licensees and the disposition of their supplemental waiver requests is available in the appendix to the Order.

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Request for Waiver Guidance for Licensees
Canadian Border Region licensees should review the relevant guidance below for their reconfiguration status and take appropriate action.

  • Licensees that filed a request for waiver in which they proposed to complete reconfiguration on or before March 31, 2015 were granted a waiver until the specific waiver date requested. If they will not complete physical reconfiguration by their waiver date, they must file a supplemental request for waiver with the PSHSB.
  • Licensees that requested waivers beyond March 31, 2015 were granted partial waivers until March 31, 2015 and were directed to file a supplemental request for waiver with the PSHSB by March 31, 2015 if their physical reconfiguration is not complete at that time.
  • Licensees that did not file a request for waiver, or filed a request for waiver in which the requested extension date has passed, were required to provide the TA with documentation showing they have completed reconfiguration or file a supplemental request for waiver with the PSHSB by February 18, 2015.
Guidance about the content of supplemental requests for waiver is available here.

For licensees that have completed reconfiguration, information about the notice of completion that licensees should submit to the TA to provide documentation showing they completed reconfiguration is available here.

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Notice of Completion
Canadian Border Region licensees that have completed the reconfiguration of their system should send a letter or email to the TA indicating they have completed reconfiguration and noting the completion date. The notice of completion may be emailed to Comments@800TA.org or faxed to 1-888-701-4380. Licensees that continue to operate infrastructure that supports the five nationwide mutual aid channels in the old NPSPAC band should note that in the notice of completion.

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Recommended Content and Templates for Requests for Waiver
In their supplemental requests for waiver, licensees should detail their reconfiguration progress to date and propose milestone dates for each major reconfiguration step that has not yet been completed. The FCC recommends that licensees provide the following information in their supplemental requests for waiver, if such information was not provided in the original waiver request or if updated information is now available: system size and complexity; interoperability and its effect on their schedule; and steps already taken to complete reconfiguration, including participation in the Subscriber Equipment Deployment (SED) program and participation in an Implementation Planning Session (IPS).

Licensees must provide an implementation timetable, including the anticipated dates of commencement and completion of the following implementation activities:

  1. retuning, reflashing, and/or replacement of subscriber equipment (subscriber unit deployment);
  2. retuning of base stations to the licensee’s new channel assignments and commencement of system operations on the new channels (system cut-over); and
  3. additional post-cutover system modifications (e.g., disposal or return of temporary or legacy equipment, removal of pre-rebanding channels from subscriber units).
Licensees with timetables that are dependent on rebanding by adjacent or overlapping systems must identify such interdependencies. Licensees should detail in their supplemental request for waiver whether a “downstream” licensee continues to block their replacement channels and, if so, the non-frequency-specific progress they have made (e.g., reflashing of subscriber units).

To expedite licensee preparation of supplemental requests for waiver and PSHSB review, the PSHSB recommends that licensees use the TA’s template Request for Waiver of the April 14, 2011 Deadline for Completion of 800 MHz Rebanding in the U.S.-Canada Border Regions (PDF or Word version) in preparing and filing their supplemental requests for waiver. Providing the information requested in the TA's Request for Waiver template is sufficient to provide the information and implementation milestones that the FCC recommends that licensees address in their supplemental requests for waiver.

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Filing Procedures
Licensees should file supplemental requests for waiver with the PSHSB via email to PSHSB800@fcc.gov. Licensees must send copies of the requests to the TA at Waivers@800TA.org and to Sprint at 800MHZ@sprint.com. For Universal Licensing System (ULS) posting purposes, the FCC recommends that licensees with multiple call signs designate a lead call sign in the supplemental request. If a licensee has designated a lead call sign in a previously filed waiver request, the same call sign should be used for this filing. In addition, if a licensee previously filed a waiver request, its supplemental request for waiver should reference the previous TA Waiver Reference Number, which can be found in the appendix of the PSHSB’s January 16, 2015 Order (DA 15-62) or on the TA’s website (http://www.800ta.org/content/resources/tools.asp - see Waiver Request Lookup).

Licensees that are part of a regional coordination plan, or that are otherwise coordinating their rebanding efforts, are encouraged to file consolidated waiver requests. Consolidating licensees may designate a “lead” licensee to file a request for waiver on their behalf. For tracking purposes, however, each licensee that is part of the requesting group should separately provide the information regarding its system described in the PSHSB’s April 8, 2011 Public Notice (DA 11-644) and set forth in the Request for Waiver template (PDF or Word version).

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Criteria for Requests for Waiver
Licensees are advised that the FCC has stated that “requests for extension will be subject to a high level of scrutiny.” Licensees submitting a request for waiver must be able “to demonstrate that they have worked diligently and in good faith to complete rebanding expeditiously, and that the amount of additional time requested is no more than is reasonably necessary to complete the rebanding process.”

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Confidentiality
Requests for waiver will be posted on the PSHSB’s website and in the licensee’s ULS file, but that information for which confidentiality is sought under Section 0.459 of the FCC’s Rules will not be posted. The Request for Waiver template includes a provision for the licensee to seek confidential treatment of the Waiver Request Information Form. Licensees who elect to submit requests for waiver not conforming to the TA’s template should carefully consider the nature of the information they are providing and consult Section 0.459 of the FCC’s Rules (47 C.F.R. § 0.459) regarding requests for confidential treatment. A licensee’s request for waiver that includes a request for confidential treatment will be given confidential treatment.

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Phase II: Reconfiguration Implementation

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After licensees execute a FRA with Sprint Nextel at the end of the Planning and Negotiation Phase, the Reconfiguration Implementation Phase begins. Reconfiguration implementation, or physical retuning, consists of the following activities.

Begin Implementation Planning & Attend an Implementation Planning Session (IPS) - Licensees should come to the IPS prepared to discuss their overall timelines and implementation plans for reconfiguration, as well as interoperability, vendor commitments, other dependencies, key assumptions and open issues. Multiple licensees that are proposing to reconfigure as a single coordinated group are encouraged to present a common integrated timeline and plan (even if they have separate FRAs). Documents include: Additional information on Implementation and IPS sessions is available on the IPS and Webinars Page.

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File FCC Applications for License Modifications to Add New Frequencies to Your Existing License - The first step in the Reconfiguration Implementation Phase is to prepare and file the appropriate FCC applications to add the new frequencies to your existing license. The TA sends out proposed frequencies to those licensees requiring them, but licensees are responsible for filing the necessary applications with the FCC.

If necessary, please review the Special Temporary Authorization (STA) Fact Sheet and the FCC's STA Filing Process:

Please note that the FCC must grant license modifications in order for new frequencies to be activated. Activation of the new frequencies in your system cannot commence until the FCC grants these applications.

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Request Sprint Nextel to Clear Frequencies - Once the requisite FCC applications have been granted, the next step is for Sprint Nextel to clear the new frequencies. This will make the new frequencies for your system available. Channel Clearing documents include:

The detailed schedule for clearing for Sprint Nextel may be arranged as part of the FRA or in a Retuning Schedule Letter (RSL). Sprint Nextel will notify both you and the TA when it has cleared the new frequencies (by discontinuing operations), usually within five days of completing the clearing.

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Complete Pre-Reconfiguration Prep Work - Concurrent with Sprint Nextel clearing frequencies, complete any tasks that can be performed in advance of physical reconfiguration. The specific activities included in this step will vary significantly depending on the complexity of your system. Prep work may include facility preparation, retuning subscriber equipment, system baseline testing (if required), or other activities outlined in your reconfiguration plan.

Reconfigure Infrastructure and Mobile Units - Activities that may occur during actual infrastructure reconfiguration include site retunes, subscriber equipment retunes, and other tasks necessary to operate on the new frequencies while minimizing disruption to the existing operations.

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Complete System Cutover - The system cutover milestone is reached when all physical reconfiguration tasks, except second or subsequent touches to subscriber units to remove old channels, are complete. At this point all infrastructure and subscriber equipment is verified to be operational on the new frequencies.
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Complete Acceptance Testing (if required) - Acceptance testing ensures the reconfigured system is comparable to the pre-reconfiguration system parameters. It is important to note that the coverage testing for reconfiguration (as outlined in the Coverage Testing Fact Sheet) has a different objective than the testing necessary for acceptance of a new system. For a new system, the objective is to verify the vendor has delivered to specification in all parts of the coverage area promised.

New system acceptance may require an extensive drive test using a grid with thousands of data points and is quite different from comparing coverage before and after reconfiguration. To be valid, these measurements must be performed as close together in time as the reconfiguration will allow in order to minimize the effect of seasonal changes and other potential environmental differences. Methods include:

  • Method 1: Repeater Site Measurements
  • Method 2: Line-of-Sight Measurements
  • Method 3: Drive Test
For additional information on verifying comparable coverage for reconfiguration, please consult your system vendor.

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Complete FCC Surrender Applications and Other Filings - Once you have completed retuning of your system, including any acceptance testing, you will be required pursuant to the terms of the FRA to notify Sprint Nextel that the retuning is completed. At this time, you and/or your authorized representative and/or Sprint Nextel, depending upon the terms of your FRA, will file additional applications with the FCC to modify your license to delete or "surrender" the old frequencies. The TA and the FCC cannot verify that the reconfiguration is complete until the FCC has granted these applications.

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Complete True Up with Sprint Nextel - The reconfiguration ends with a "closing" process, in which both you and Sprint Nextel verify that all obligations have been met. The steps for completion are:
  • Provide Sprint Nextel with supporting documentation of the actual costs incurred for your reconfiguration (invoices, timesheets, receipts, etc.)

  • Perform true-up between payments made and actual costs incurred
    • If additional payments are due to you or your vendor(s), Sprint Nextel will make a final true-up payment(s)
    • If you and/or your vendor were overpaid, refunds will be due to Sprint Nextel
If at any point in time you determine that you underestimated the amount of costs required to implement your reconfiguration, you should promptly submit a written Change Notice in accordance with the applicable "Changes" provision of your FRA. You will then negotiate the change with Sprint Nextel. View the TA's Change Notice documents for more information: Back to top


Licensee and Sprint Nextel Certify Completion - You must provide a Completion Certification that certifies to the TA that you have:

  • Relinquished your original 800 MHz frequencies and reconfigured your facilities to operate on the replacement frequencies
  • Satisfactorily completed all work required to reconfigure your facilities to operate on the replacement frequencies
  • You and Sprint Nextel have agreed to the sum paid by Sprint Nextel for such work
Sprint Nextel will forward all closing documentation to the TA for review, and the TA will register the reconfiguration as complete. Licensees may also view the Reconfiguration Completion Checklist, which provides key milestones that must be completed before reconfiguration is considered to be "done."

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Maintain Records and Documentation - Licensees are responsible for retaining all information related to reimbursable costs for reconfiguration. This material should be stored for a minimum of 24 months after the closing of a PFA or 18 months after the closing of a FRA, and longer if you typically retain records for longer. Applicable records include books, documents, accounting procedures and practices, and other data of all types (e.g., written, electronic, or other).

Supporting documents should be submitted to Sprint Nextel as part of reconciliation and to the TA upon request. The TA has the right to request documents beyond the time listed above in cases where there are indications of potential fraud, waste, or abuse.

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